Have you ever looking for option to delete every odd or even rows in Excel? Looking through menu after menu, hoping there’s some option hidden somewhere?

Well, the bad news is that there’s no built-in function as of Excel 2007. You need to use some marco to do just that.

Here’s the procedure. This procedure applies to all Excel versions from 97 to 2007, however I’ll provide screenshot using Excel 2007.

• Open your Excel file.

• In Excel 2007, Go to Developer tab, click Visual Basic. (All other Excel versions, go to Tools menu -> Marco –> Visual Basic Editor)

• Then in Visual Basic window, Insert Menu –> Module

• After that copy and paste the following code into the module window.

Sub Delete_Every_Other_Row()

   ' Dimension variables.
   Y = False              ' Change this to True if you want to
                          ' delete rows 1, 3, 5, and so on.
   I = 1
   Set xRng = Selection

   ' Loop once for every row in the selection.
   For xCounter = 1 To xRng.Rows.Count

       ' If Y is True, then...
       If Y = True Then

           ' ...delete an entire row of cells.
           xRng.Cells(I).EntireRow.Delete

       ' Otherwise...
       Else

           ' ...increment I by one so we can cycle through range.
           I = I + 1

       End If

       ' If Y is True, make it False; if Y is False, make it True.
       Y = Not Y

   Next xCounter

End Sub

• Go back to your excel workbook,  Select the Cells that you want for alternative rows to delete. Note : It is important to select the cells, if you select the whole column, Excel will most likely hang when you run Macro.

• After that, click Marcos under Developer tab in Excel 2007. (All other excel versions, Tools menu –> Marcos ) You should see the dialog box as follow. Click on Run.

Bravo! That’s it! Hopefully Excel 2010 will have built-in function for this. 

Source : Microsoft

Do you know that in Word 2007 you can mark your document as final so that other people could know that no editing should be done?

Here’s the step to do that. Yes it’s easy!

• First click on Office button and then go to Prepare.
• After that click Mark as Final.

• You will see the following dialog box telling you that the document will be marked as final and saved. Just click OK.

• After that you will see another dialog box telling you more about Mark as Final info. Just click OK.

Now your document has been marked as final. No more accidental editing could occur and your collegues could also aware that they shouldn’t edit the document anymore.

You can differentiate normal document and mark as final document easily as in Mark as Final document, you couldn’t type or edit anything. Also, if this any help, the Word Status bar also telling you as follow.

I hope this tip could help you make more productivity.

But most people are still using Office 2003. The big problem is that this new format is incompatible with older Microsoft Office versions or any other Office alternatives such as Open Office or Lotus, StarOffice, NeoOffice. Before anyone blame Microsoft, they have already created a program called Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats. After you’ve downloaded this program, you can easily convert new Office format such as .docx to old Office format .doc and vice versa.

Or if you don’t want to install any program, you can try .docx online converter. Hope this advice help your incompatibility headache.